Draw the schedule.
Build the workplan.
Price the whole team.
Fee Studio replaces the stack of spreadsheets your firm rebuilds for every proposal. Schedule, workplan, consultant fees and the final number live in one file — and everyone working on the pursuit sees the same one.
Free during beta · Built by a practising architect · Vancouver, BC
Five files, four versions, one person who knows which is current. Fee Studio is one file.
One tracker, not one per person.
Nearly every firm tracks its RFPs in a spreadsheet — and then in a second spreadsheet someone else keeps, plus a calendar, plus an inbox. The data is all there, just split across the office and out of date the moment it's copied.
Fee Studio holds it in one place, so the whole firm is reading the same pipeline: status, due date, client, sector, and who owns it.
- →Status, due date, client and sector recorded once, visible to everyone
- →An RFP lead and coordinator on every pursuit, so nothing sits unowned
- →A live checklist per proposal — fee method, schedule, consultant matrix
- →Won and lost tracked in the same place, so the pipeline becomes firm data
Two ways to price. Both in one place.
Build the fee bottom-up from hours, or top-down from a percentage of construction value. Run both and you can see whether the number you're proposing is a number you can actually staff — and how far apart the two answers really are.
- →Workplan hours — tasks by phase, hours by person, billing rates you set once
- →% of construction — your firm's phase percentages, applied instantly
- →FTE loading per phase, so you know if you can actually staff it
- →Reimbursables and site visits costed in, not guessed at
Stop emailing versions around.
Your principal, project architect and coordinator all work in the same proposal. Every sheet carries its own comment thread, and every change is attributed — so you can see who set that number and ask them why.
- →Comment threads on each sheet, not buried in an email chain
- →Last-edited badges on the numbers that matter
- →One firm workspace — invite your team with a join code
- →Export to Excel or PDF when it's time to hand it to the client
Build the schedule the client asked for.
Set phase durations and Fee Studio draws the bar chart, places your milestones and hands you a schedule you can put straight into the submission. Change a duration and everything downstream shifts.
- →Drag phase durations and gaps directly on the chart
- →Milestones for permit, tender and completion dates
- →Phase durations feed the FTE calculation on the workplan
- →Include or exclude phases per project — no deleting rows
See what the team actually costs you.
Log every respondent by discipline, compare them side by side, and build two teams — the one you want and the one that wins on price. Fee Studio shows you the gap between them before you commit.
- →Track who you asked, who responded, and who's still outstanding
- →Split each consultant's fee across phases — evenly or custom
- →Best-team vs. lowest-fee comparison in one click
- →Exclusions and notes stored against each respondent
Strong energy modelling $50,000Best
No exclusions noted $34,500—
Lowest fee received $21,000Cheapest
Try it on your next RFP.
Fee Studio is in open beta and free while it is. Bring a live pursuit, build it in the app, and tell me what's missing — beta firms shape what gets built next.